We are committed to protecting your personal information. We have created a Privacy Policy to help you understand how and why we collect information from you, how we store it, how you can access and correct that information and when we might disclose information to other people.
This Privacy Policy does not limit or exclude your rights under the Privacy Act 1993.
1.1 Greenplan Forestry Limited (we, us, our) is committed to respecting and protecting personal information in accordance with the Privacy Act 2020.
1.2 This Privacy Policy is applicable to all investors of the Greenplan Forestry Partnerships No 1-63 (Greenplan Partnerships), users of our website (www.greenplan.co.nz), and any persons from whom we have collected or will collect personal information (you, your).
1.3 This Privacy Policy explains how we use, collect, disclose and store personal information as part of our business and operations as the licensed manager of the Greenplan Partnerships and in providing services to you in connection with this role, including:
a. managing the assets of the Greenplan Partnerships; and
b. administering the Greenplan Partnerships,
in accordance with the applicable legislative and regulatory requirements.
1.4 By accessing our website and using our services, or by being an investor of the Greenplan Partnerships, you authorise the use, collection, disclosure and storage of your personal information in accordance with this Privacy Policy. If you choose not to provide information when we ask for it, we may not be able to provide the services to you.
2.1 We may, in addition to other information, collect the following personal information about you:
a. your name, email address, residential address, contact telephone numbers and date of birth;
b. specific documents to verify your identity and other personal details about you (for example, passport or drivers licence details);
c. bank account details, occupation, income and other information relating to your financial position;
d. information obtained from third parties in accordance with this Privacy Policy.; and
e. information required to satisfy our legal and regulatory obligations.
2.2 We have certain statutory responsibilities to collect and disclose information about you. For example, under the Anti-Money Laundering and Countering Financing Terrorism Act 2009 (AML/CFT Act) we are required to, among other things, verify the identity of persons who use our services. We may use third parties to assist us in this regard. If your identity cannot be verified to a level satisfactory to us, we may request that you send us further information in order to enable us to verify your identity. During the period that we provide services to you, we may also need to run additional identity checks on you. By using our services, you agree that we may run identity checks on you from time to time, and you acknowledge that you will not be able to use our services unless we are able to complete those checks to our satisfaction.
2.3 If you give us personal information about another person, you warrant and represent to us that you are authorised to provide this information to us and you agree to inform that person about how we use, collect, disclose and store the information (as set out in this Privacy Policy).
3.1 We may collect technical information whenever you use our website. This may include information about the way you arrive at, browse, and interact with our website. We may collect this type of information through the use of cookies, web analytics, and other means. We use cookies to analyse web traffic data, improve our services, and ensure particular features of our website function correctly. You can disable certain cookies on your computer, but this may impact the functionality and use of our website.
4.1 We may use personal information for any of the following purposes:
a. Verifying any information that you give to us, or information that we collect from third parties.
b. Carrying out identity checks and other checks as required in order to enable us to provide our services to you.
c. Providing our services to you.
d. Responding to your queries or any requests that you may have.
e. Satisfying any obligation arising from any agreement between you and us.
f. Handling internal and external complaints and dispute resolution.
g. Complying with our legal and regulatory obligations or in connection with legal proceedings, crime or fraud prevention, detection or prosecution.
h. Storing, accessing and making information available through our website.
i. Contacting you with information about us, our services and other matters that we think may be of interest to you.
j. Monitoring, operating, maintaining and improving our website.
k. Any other purpose permitted under the Privacy Act 2020 or that we notify you of at the time personal information is collected.
4.2 Generally we will collect personal information directly from you, but sometimes we may need to collect your personal information from third parties in connection with the above purposes. This may include, among other things, credit reporters, identity verification providers, and government agencies.
4.3 Where we use your personal information for marketing and promotional communications, you can opt out at any time by notifying us at the contact details below or by clicking the unsubscribe function in any electronic marketing messages.
5.1 We may disclose personal information to third parties and service providers working with us to help us provide, improve and promote our services.
5.2 We may also disclose personal information that we hold about you in the following instances:
a. To the appointed Supervisor of the Greenplan Partnerships.
b. To any regulatory or government body.
c. To third parties for the purposes of carrying out checks to satisfy our obligations under the AML/CFT Act.
d. To third parties in order to enable us to assess the suitability of providing our services to you and / or to provide our services to you.
e. To financial institutions that we engage with in the course of doing business.
f. To external and professional service providers that provide services to us.
g. To any person or entity with your express consent.
h. For any purpose that is permitted under the Privacy Act 2020.
i. In relation to any proposed purchase or acquisition of the assets of the Greenplan Partnerships.
j. Where required by applicable law or any Court, or in response to a request by a law enforcement agency.
5.3 We may share non-personal and aggregated information for research or promotional purposes. Except as set out in this Privacy Policy, we do not sell or trade personal information to third parties, or allow such third parties to use that personal information.
5.4 If we disclose personal information to a third party outside of New Zealand, we will ensure that such third party is required to protect the information in a way that, overall, provides comparable safeguards to those in the Privacy Act 2020.
6.1 We store your personal information in our electronic database and in print form.
6.2 We will keep your personal information for as long as necessary to achieve the purposes for which we collected it, and in all cases for such periods as we are required to in order to comply with any relevant legislation and regulations.
6.3 We will keep your personal information secure using generally accepted standards of security and will take all reasonable care to keep your personal information safe from loss, misuse and unauthorised disclosure.
7.1 You may:
a. request a copy of the personal information that we hold about you; and
b. correct the personal information that we hold about you, at any time by contacting us at the details below.
Address
Securities Registrar
PO Box 24
Te Kuiti 3941
New Zealand
Email invest@greenplan.co.nz
Phone 07 878 6730 or 0800 800 154
In the event of a privacy breach involving personal information, we will:
a. Investigate: Promptly investigate the breach to determine its scope and impact.
b. Notify Affected Individuals: Inform affected individuals if the breach poses a risk of serious harm, including details about the breach and recommendations to mitigate potential harm.
c. Notify the Privacy Commissioner: Report the breach to the Privacy Commissioner as soon as practicable, in accordance with applicable laws and regulations.
d. Take Corrective Action: Implement measures to address and rectify the breach, and prevent future occurrences.
9.1 We may amend this Privacy Policy from time to time by posting an updated version on our website. Any amendment will take effect from the date the updated Privacy Policy is posted on our website. By continuing to use our services and/or our website after such date, you will be deemed to have accepted the changes to this Privacy Policy. We will ensure that the current version our Privacy Policy is available at all times on our website, www.greenplan.co.nz.