1.1 Greenplan Forestry Limited (we, us, our) is committed to respecting and protecting personal information in accordance with the Privacy Act 2020.
a. managing the assets of the Greenplan Partnerships; and
b. administering the Greenplan Partnerships,
in accordance with the applicable legislative and regulatory requirements.
2.1 We may, in addition to other information, collect the following personal information about you:
a. your name, email address, residential address, contact telephone numbers and date of birth;
b. specific documents to verify your identity and other personal details about you (for example, passport or drivers licence details);
c. bank account details, occupation, income and other information relating to your financial position;
e. information required to satisfy our legal and regulatory obligations.
2.2 We have certain statutory responsibilities to collect and disclose information about you. For example, under the Anti-Money Laundering and Countering Financing Terrorism Act 2009 (AML/CFT Act) we are required to, among other things, verify the identity of persons who use our services. We may use third parties to assist us in this regard. If your identity cannot be verified to a level satisfactory to us, we may request that you send us further information in order to enable us to verify your identity. During the period that we provide services to you, we may also need to run additional identity checks on you. By using our services, you agree that we may run identity checks on you from time to time, and you acknowledge that you will not be able to use our services unless we are able to complete those checks to our satisfaction.
4.1 We may use personal information for any of the following purposes:
a. Verifying any information that you give to us, or information that we collect from third parties.
b. Carrying out identity checks and other checks as required in order to enable us to provide our services to you.
c. Providing our services to you.
d. Responding to your queries or any requests that you may have.
e. Satisfying any obligation arising from any agreement between you and us.
f. Handling internal and external complaints and dispute resolution.
g. Complying with our legal and regulatory obligations or in connection with legal proceedings, crime or fraud prevention, detection or prosecution.
h. Storing, accessing and making information available through our website.
i. Contacting you with information about us, our services and other matters that we think may be of interest to you.
j. Monitoring, operating, maintaining and improving our website.
k. Any other purpose permitted under the Privacy Act 2020 or that we notify you of at the time personal information is collected.
4.2 Generally we will collect personal information directly from you, but sometimes we may need to collect your personal information from third parties in connection with the above purposes. This may include, among other things, credit reporters, identity verification providers, and government agencies.
4.3 Where we use your personal information for marketing and promotional communications, you can opt out at any time by notifying us at the contact details below or by clicking the unsubscribe function in any electronic marketing messages.
5.1 We may disclose personal information to third parties and service providers working with us to help us provide, improve and promote our services.
5.2 We may also disclose personal information that we hold about you in the following instances:
a. To the appointed Supervisor of the Greenplan Partnerships.
b. To any regulatory or government body.
c. To third parties for the purposes of carrying out checks to satisfy our obligations under the AML/CFT Act.
d. To third parties in order to enable us to assess the suitability of providing our services to you and / or to provide our services to you.
e. To financial institutions that we engage with in the course of doing business.
f. To external and professional service providers that provide services to us.
g. To any person or entity with your express consent.
h. For any purpose that is permitted under the Privacy Act 2020.
i. In relation to any proposed purchase or acquisition of the assets of the Greenplan Partnerships.
j. Where required by applicable law or any Court, or in response to a request by a law enforcement agency.
5.4 If we disclose personal information to a third party outside of New Zealand, we will ensure that such third party is required to protect the information in a way that, overall, provides comparable safeguards to those in the Privacy Act 2020.
6.1 We store your personal information in our electronic database and in print form.
6.2 We will keep your personal information for as long as necessary to achieve the purposes for which we collected it, and in all cases for such periods as we are required to in order to comply with any relevant legislation and regulations.
6.3 We will keep your personal information secure using generally accepted standards of security and will take all reasonable care to keep your personal information safe from loss, misuse and unauthorised disclosure.
7.1 You may:
a. request a copy of the personal information that we hold about you; and
b. correct the personal information that we hold about you, at any time by contacting us at the details below.
Address Securities Registrar
PO Box 24
Te Kuiti 3941
Phone 07 878 6730 or 0800 800 154